Oversee, plan, direct, budget, and coordinate a variety of overall and project-specific functions involving scheduling, staffing, materials, and equipment. Interact with General Contractors, other subcontractors, client contacts and other activities to ensure projects are delivered on-time and on-budget.

ESSENTIAL FUNCTION AND BASIC DUTIES:

OVERVIEW

1. Works on multiple projects & assignments
2. Monitors compliance with company and departmental policies
3. Utilizes a variety of standard office and specialized project planning, scheduling & related software applications
4. Works with internal Company staff and departments on a variety of tasks associated with estimating, pre- and post-negotiations and other areas as required
5. Represents Midstate Mechanical in assigned pre- and post-project activities
6. As assigned, participate in sales, marketing, and the procurement process

ESTIMATING TURNOVER / BUDGET REVIEW

1. Participates in the turnover process
2. Reviews contracts for scope, detail, and requirements
3. Reviews budgets for validity and correctness
4. Identify deficiencies, issues, and concerns
5. Reviews codes and variances to determine impact on project schedule, costs, estimates and other project-specific elements

PROJECT SETUP

1. Develops and/or reviews job checklist
2. Reviews specifications, drawings, blueprints, schematics, and other documents
3. Prepares field turnover documents

SUBMITTALS / BUY-OUT

1. Initiates and/or identifies equipment, supplies and/or materials to be purchased
2. Research and price details of equipment, materials, subcontracts and other project-specific financial needs
3. Determines that appropriate quantities of materials and supplies have been identified
4. Prepares submittals based on the contract document review and buy-out
5. Request, review, submit and approve submittals
6. Coordinate the verification of hand connections, room schedules, electrical, etc of equipment and materials

PREPLANNING

1. Coordinate with the Superintendents a project preplanning meeting with all internal trades
2. Outline the preplanning breakdown if necessary
3. Coordinate the distribution of the project documents to the field for review at minimum 2 weeks prior to the meeting
4. Record and evaluate the field preplans in the Master Pre-Plan form
5. Identify potential project issues and develop a process to correct

PROJECT ACCOUNTING

1. Manage, monitor, and forecast project budgets, costs and expenditures.
2. Prepare & present a variety of written and/or oral regularly scheduled and/or ad hoc financial, statistical, narrative & related reports
3. Review project and billing forecast reports (weekly)
4. Prepare, review, analyze, assess, modify and/or present a number of billings, statements and other accounting-related forms
5. Understand and manage the Work in Progress process and each component of the WIP and their
6. underlying impact on the financial statement of the Company
7. Receives customer approval of billings before the close of the month
8. Assists with aged receivables
9. Understand and follows the contract management approval processes
10. Resolve issues with vendors or subcontractors and places payment holds if necessary

SCHEDULING

1. Coordinate staffing levels with Superintendents as required
2. Coordinate with owners, general contractor and/or other sub-contractor schedules as required
3. Review project schedules and updates and make the necessary internal and external adjustments as required
4. Identify scheduling conflicts to ensure maximum productivity

PROJECT MAINTENANCE

1. Reviews job reports and subcontractor status
2. Inputs, updates & maintains records, logs & related documents
3. Record project-specific communication
4. Conducts site visits on a regular basis and/or as required
5. Review and distribute RFIs, ASIs, and other changes in a timely manner

REQUEST FOR INFORMATION (RFI)

1. RFI’s must be processed for any deficiencies recognized throughout the review of specifications and submittal process
2. Track and ensure open RFIs are addressed in a timely manner

CHANGE ORDERS

1. Prepare documentation on change order scope
2. Maintain a current change order log and execution of completed changes for billing
3. Make necessary budget changes in the Database
4. Properly identifies change orders in the WIP

COMMUNICATION

1. Serves as a liaison & resource to internal management & customers & clients related to project deliverables & requirements
2. Works with a variety of internal departments to provide continuity and consistency on project delivery

COMMISSIONING

1. Coordinate with both the Service supervisor and the Superintendents the organization and tracking of the Midstate Mechanical Commissioning Procedures
2. Coordinate with both the Service supervisor and the Superintendents the rollout of the program to the construction team
3. Periodically review the documents for accuracy and completeness
4. Schedules start-up/commissioning meetings onsite with the Service supervisor as well as the construction team.

PROJECT CLOSE-OUT

1. Ensure the contracted scope is complete and all punch lists and close-out documents are submitted prior to the completion of a project
2. Coordinates the resolution to any potential problems
3. Attend a variety of internal and external job review meetings and provide input and information as to changes required

QUALIFICATIONS

EDUCATION: Bachelor’s degree in a relevant discipline preferred; High School Diploma or equivalent required

EXPERIENCE REQUIRED:

1. Seven to ten years of experience as a Project Manager, Project Engineer, or other construction trades position with responsibilities to manage projects, project details, and/or related responsibilities.
2. Five to ten years of experience within the mechanical trades and HVAC.
3. Five to ten years of Commercial experience.

REQUIRED KNOWLEDGE:

1. Knowledge of applicable Federal, state, county, and local statutes, rules, regulations, ordinances, codes and other governing requirements
2. Knowledge of construction trades such as sheet metal, piping, and plumbing
3. Knowledge of the concepts and approaches to modern project management principles and techniques
4. Knowledge of budget development, bookkeeping, and accounting
5. Knowledge of the basic principles of file and records maintenance

SKILLS/ABILITIES:

1. Skill in reading, understanding, interpreting, explaining and applying applicable federal, state, county and local statutes, rules, regulations, ordinances, codes, and other governing requirements
2. Skill in simultaneously handling multiple projects and assignments with competing and conflicting timelines, deliverables, requirements and directives
3. Skill in establishing and maintaining effective working relations with co-workers, vendors, contractors, the general public, and others having business with Midstate Mechanical, Inc.
4. Skill in operating a personal computer utilizing a variety of standard office and customized software applications
5. Ability to apply common sense to carry out detailed but simple instructions and to deal with problems involving a few variables.

Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

1. 401(k)
2. 401(k) matching
3. Dental insurance
4. Employee assistance program
5. Health insurance
6. Health savings account
7. Life insurance
8. Paid time off
9. Professional development assistance
10. Referral program
11. Retirement plan
12. Vision insurance

Compensation Package:

1. Weekly pay

Schedule:

1. 8 hour shift
2. Monday to Friday

Ability to Commute:

1. Phoenix, AZ 85034 (Required)

Ability to Relocate:

1. Phoenix, AZ 85034: Relocate before starting work (Required)

Work Location: In person

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