The Max Foundation is a fast-growing, ambitious, and deeply mission-driven non-profit global health organization that believes in a world where all people can access high impact medicines, where geography is not destiny, and where everyone can strive for health with dignity and with hope. We exist to accelerate health equity, operating with a human approach in every aspect of the work. We do this by delivering medication, technology, and services to individual patients facing cancer and other critical illnesses, focusing our energy on those who no one else is helping. We carry out our work by collaborating with team members at our headquarters based both in Seattle and in several low- and middle-income countries. We forge strong collaborations with likeminded individuals representing global health, medicine and health care, industry, and those committed to our mission and values. The Max Foundation offers a full range of programs and services, all focused on serving marginalized people living with cancer and other critical illnesses around the world. Learn more about The Max Foundation: https://www.themaxfoundation.org/.

Role Summary:

The Communications & Development Coordinator will report to the Director of Communications and is responsible for the organized and timely delivery of a variety of tasks in support of The Max Foundation’s mission to accelerate health equity. The role will support both the Communications (60%) and Development (40%) departments. Working with Communications, the Coordinator will focus on our global communications calendar, social media campaigns, project tracking, maintaining branded resource library and media files, and providing web development and campaign support. Working with Development, the Coordinator will assist with donor database management, donor analytics, gift resolution, and reporting. This position will perform a critical role in the event planning and coordination of organizational fund-raising and stewardship events. The role will provide additional support to the Development team’s donor cultivation efforts by creating stewardship materials and working on ad-hoc projects. The position serves as a critical administrative and organizational role for both departments by coordinating calendars and global mailings, facilitating meetings and trainings, and stewarding communications.

Responsibilities:

• Coordinate global communication calendar of events in collaboration with HQ & Regional teams and facilitate action items, as needed; Support various communications initiatives by: cataloging story pipeline, archiving photos, collecting media consent forms, and more
• Support the creation, posting, and impact reporting of social media campaigns on LinkedIn, Facebook, and Instagram among others
• Track Communications Department budget
• Provide project management support to overall communications team including tracking progress of key projects
• Coordinate engagement (meetings, outreach, etc.) of HQ Communications team with Region colleagues to support execution of global communications strategy
• Help maintain donor database software (Virtuous and Classy), continually updating records to ensure accurate and up-to-date information, and serve as organizational subject matter expert in the systems
• Curate branded content and update branded resource repository
• Assist with web development projects and campaigns
• Provide back-up assistance to process donations and generate timely acknowledgements for all gifts
• Support the planning and coordination of fund-raising and stewardship events in alignment with organizational goals
• Assist with oversight of volunteer program by recruiting, training, and managing volunteer projects
• Schedule calls and meetings, as requested; serve as owner of standing group calendars and meetings
• Take meeting minutes in group meetings, communicate action items to team-members, and circulate minutes; coordinate and track progress for various team projects and goals
• Work with printers and vendors to order collateral and other branded materials
• Cross-train in international mailing procedures and support global mailing needs for Dev/Comm team, ex. Max-A-Thon swag
• Support in onboarding of new team-members including preparation of departmental info packets and scheduling orientation meetings; Train new team-members on organizational tools, like Virtuous and Classy
• Other duties as assigned

Qualifications:

• Bachelor’s degree, 2-3 years of nonprofit communications/development/fundraising experience
• Proficient expertise with donor management software, Virtuous experience preferred
• Proficient in MS Office Suite, including MS Excel and MS Word
• Strong attention to detail and organizational skills, and able to manage multiple tasks simultaneously
• Flexibility and adaptability in a fast paced, growing organization
• Collaborate effectively with team-members across all departments

Skills and Attributes:

• Passionate about The Max Foundation’s mission and vision, and determined to lead and accomplish all goals related to current and future strategic plans
• High attention to detail and a high standard for quality work product
• Understanding of and comfortable in a global environment, with an emphasis on low and middle-income countries
• Passion for exceptional collaboration, and flexibility to do what it takes to elevate positive culture
• Comfort working in a complex, fast-paced, and high-workload environment
• Caring, humble, and people-oriented servant leader
• Resourceful, finds solutions using all available data to overcome challenges impacting the organization

Benefits Summary:

• Employer-sponsored benefits include:
  • 100% medical (including a vision provision) and dental premium coverage for employees; 50% premium coverage for spouse and/or dependents
  • Annual vacation accrual of 80 hours (increases over time), personal time accrual of 52 hours, 10 paid company holidays, and 1 floating holiday per year
  • $10,000 Basic Life and AD&D insurance coverage; Short-term disability insurance
• Additional benefits include:
  • Flexible Spending Account (FSA)
  • Optional employee covered Long Term Disability and Supplemental Life insurance
  • Eligibility for 401k plan after 3 months of employment
  • Annual professional development fund ($500/year), monthly wellness benefit (earn up to $35/month), Costco membership, and WFH/Commuter Stipend ($1,800/year)

To Apply: Visit our website at https://www.themaxfoundation.org/careers to apply. Please include a resume and cover letter

The Max Foundation is dedicated to diversity in staff and is an equal opportunity employer.

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