Administrative Assistant

Location: Knoxville, TN - 100% remote

Schedule: full time, 40 hours a week

Contract length: 2 months with possibility of extension

Summary

1. Provides administrative and general business support for key leaders and activities of a business unit, department or other group.
2. Facilitates the scheduling and coordination of all administrative related projects.
3. Responsibilities are typically executed within guidelines and under minimal supervision.

Job Duties & Responsibilities

1. Creates and processes orders related to supply and equipment requests and reorders
2. Establishes efficient workflow processes and implements modifications to existing processes to improve overall effectiveness
3. Coordinates communications, tracks, and follows up on multiple inquiries and projects at once while meeting all assigned deadlines. Identifies and prioritizes the needs of the business and acts accordingly
4. Creates and/or maintains business reporting that provides insight into key data points. Communicates the results of data analysis to leader
5. Coordinates and manages internal events including conferences and trainings, and annual team meetings. Oversees all scheduling, communication, technology, logistics and related follow-up activities
6. Arranges business travel and/or tracks expenses and reconciles departmental budgets and invoices
7. Acts as the point of contact between internal and external parties for assigned team/department. Develops and maintains effective relationships by being recognized as a trusted business partner
8. Acquires and maintains a detailed knowledge of company policies, procedures, reporting, and company initiatives to guarantee compliance
9. Maintains confidential information and proprietary reports.

Qualifications

1. High School diploma or state equivalent.
2. Minimum 3 years of relevant business experience including supporting more than one manager.
3. Proficient in Microsoft Word, Outlook, Excel, PowerPoint, Teams and Zoom applications, Sharepoint and/or OneDrive for Office 365, and travel and expense software.
4. Effective communication and interpersonal skills and ability to handle questions and issues independently or with guidance within scope of work
5. Ability to meet deadline and manage multiple priorities to accommodate workflow.
6. Flexible and cooperative with ability to work in a team environment across multiple departments

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