Hello! Boutique virtual assistance agency looking for Virtual Operations Assistant/Executive Assistant to join our growing team to assist clients nationwide. We are a small team providing top notch executive assistance, project management and operational support services remotely to our clients. If you have a passion for assisting and experience as an EA/Ops/HR/PM we want to talk to you!

The ideal candidate will have the ability to perform various executive administrative tasks, including managing emails, scheduling meetings, making travel arrangements, expense reports and reconciliations, managing projects and above all else being proactive with clients in order to allow our clients to focus on other things! For this role, a home office setup is required, strong Internet connection, laptop/computer (PC or Mac), along with experience using communication tools like Zoom, Google Meet. and Teams Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision within given deadlines.

Ideal candidates will have 3+ years of EA experience. Project management experience. Operations experience.

Responsibilities can include (dependent upon client):

• Respond to emails and phone calls (manage inboxes)
• Manage calendars
• Book travel and accommodations
• Manage contact lists
• Manage projects
• Prepare customer spreadsheets and keep online records
• Research
• Create presentations, as assigned
• Proactively address clients concerns
• Provide customer service as first point of contact
• Take board minutes
• Prepare company wide meeting agendas
• Review recorded meeting notes and manage action items that are required from the CEO
• Leads cross functional projects across the company
• Manage 3rd party databases and CRM's
• Create newsletters
• Reconcile receipts with a general understanding of how to read financial documents and reports

Skills:

• Proven experience as an assistant or project manager working in a remote environment
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP Google Suite
• Knowledge of online calendars and scheduling (e.g. Google Calendar, Calendly, etc)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Top-notch organizational skills
• Passion for learning new/skills/platforms
• Ability to excel in an autonomous environment
• Previous experiencing assisting C-Suite executive or Executive Director (non-profit)

Clients include: non-profit organizations looking for experienced EA's with board meeting minutes and being a board liaison, service based companies, and solo-preneurs.

This role is part time with hours depending upon client hours, with the ability to grow with additional clients or projects if desired. We currently are looking to assign 2-3 clients to new team members.

Job Types: Part-time, Contract

Pay: $22.00 - $27.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience supporting a C-level executive?
• Do you have any experience working with a non-profit organization?

Work Location: Remote

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