This position is responsible for processing payroll accurately and on time.

What You’ll do:

· Payroll responsibilities:

o Manage and process payroll to ensure that employees are paid accurately and on time.

§ Update and maintain accurate employee payroll records. This includes reviewing and approving changes made via Status Change Forms.

§ Collect and verify timekeeping information for all employees.

§ Review monthly paychecks, manually correcting grant coding and hours that are not properly exported from the electronic time management system, including accrued time off.

§ Prior to submission, carefully review payroll information to ensure that the information is correct.

o Compile payroll information and prepare accurate monthly, quarterly and annual reports. This includes but is not limited to earnings, taxes, deductions and accruals.

o Calculate federal, state and local payroll liabilities.

o Ensure that required federal, state and local reports and taxes are submitted in a timely manner.

o Balance the payroll accounts by resolving payroll discrepancies.

o Resolve issues and answer payroll-related questions.

o Complete HSA and ACH transactions in a timely manner.

o Communicate with employees and management in a timely manner if there are any material changes that would affect them. This also includes sending reminders about payroll due dates to employees and managers.

o Track the status of licensed and unlicensed staff, volunteers and interns through OIG and SAM on a monthly basis using Verify Comply. Create and maintain reports on OIG and SAM status.

o Immediately notify the Mental Health Program Manager and their supervisor if a volunteer, intern, licensed or unlicensed staff member is on the OIC and SAM exclusion lists.

o Ensure that employee W-2s are correct and issued in a timely manner.

· Accounting responsibilities:

o Complete and submit the annual Saif report.

o Receive internal Accounting requests and verify invoice details and coding. Communicate with staff regarding approvals, coding, receipts, and other items.

o Review and process invoices received by mail and electronically, organize, and verify the information and determine payment due date. Verify vendor information in the Accounting software.

o Provide backup for other Accounting needs.

· Regular attendance is required.

· Other duties as required.

Who you are:

· High school diploma or equivalent.

· Minimum five years of experience processing payroll in companies with at least 100 employees.

· Experience with ADP Workforce Now is required.

· Experience doing payroll for non-profit company(s) is preferred.

· Bilingual English/Spanish preferred.

Diversity Statement

Northwest Family Services, through our mission, practices and the services we offer, are committed to the belief that all people deserve dignity and respect. As we serve our communities, we will continue to work together to listen, to learn, and to act to overcome historic values and structures that have led to discrimination and inequities.

We are committed to creating a culture of belonging, where all staff are valued and given opportunity to grow and succeed equitably. We do not discriminate on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, primary language, ethnic background or socioeconomic status. NWFS pursues policies, strategies, and programs which promote diversity, inclusion, and equity in our daily work. We seek staff who share our vision and commitment to our communities.

Supplemental Information

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

Up-to-date Covid 19-vaccination is required for new hires unless the employee is granted a medical or religious accommodation. Employees can request an accommodation once an offer of employment has been made.

Job Type: Full-time

Pay: $3,750.00 - $5,583.33 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Hybrid work
• Office

Application Question(s):

• What kinds of payroll software have you used?

Experience:

• Payroll: 5 years (Preferred)

Work Location: Hybrid remote in Portland, OR 97222

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