Reporting to the Dean of Academic Programs, the Program Coordinator works collaboratively with the entire Academic Programs team. The Program Coordinator’s work includes a broad range of administrative duties, all in support of Academic Programs and its staff.

Position Description

• Supports Academic Programs’ workflow and calendar, including scheduling meetings for senior-level staff in the office.
• Coordinates and has direct responsibility for collecting data relevant to the work of the Fellowships and Writing Center and other projects as assigned.
• Maintains records relevant to the work of the offices and projects above.
• Maintains and updates records of fellowship competitions and other information in CARAT (the database of fellowships and other opportunities).
• Makes arrangements and provides administrative support for meetings, trainings, workshops, receptions, and other events, as appropriate.
• Facilitates logistics and organizes materials for the events listed above.
• Maintains databases and spreadsheets for Academic Programs and ensures that all records are up to date in support of and in coordination with others on the team.
• Works with Executive Director of the Fellowships and Writing Center to facilitate and coordinate all work associated with the fellowship review committees.
• Provides editorial assistance for office communications including drafting and proofreading.
• Coordinates process for making changes to print and electronic publications about Academic Programs and its work, including website updates, and any media content developed in consultation with the Academic Programs team.
• Processes financial transactions for Academic Programs and its events.
• Provides administrative support for Harvard Horizons and serves as point of contact for Harvard Horizon Scholars.
• Monitors relevant office email accounts.
• Provides smooth daily communication within the unit.

Basic Qualifications

Three or more years relevant experience in an office environment.

Additional Qualifications and Skills

• College degree preferred;
• Ability to work with minimal supervision;
• Excellent organizational skills with meticulous attention to detail and accuracy;
• Ability to work independently and with interruptions;
• Must be able to handle private information with discretion;
• Strong relationship building skills;
• Able to identify and implement improvements to systems and processes;
• Excellent oral and written communication skills;
• Knowledge of Microsoft Office, specifically Excel, Word, and PowerPoint, as well as Adobe, and facility in working with databases.

Working Conditions

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

Please submit a cover letter at time of application.

We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Graduate School of Arts and Sciences

Salary Grade

054

Department

Harvard Griffin GSAS

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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